Central Alberta Quilters’ Guild 2025 Quilt Show
Merchant Terms and Conditions
The Central Alberta Quilters' Guild (CAQG) Quilt Show Committee reserves the right to accept or reject any registration. In the event a merchant registration is declined, a full refund will be provided.
The CAQG Quilt Show Committee shall finalize the floor plan upon completion of the registration process. Floor space optimization and reducing points of congestion are the top priorities when determining booth assignments.
The merchant, their employees or agents, agree to the following:
1. In the event that Merchant elects to withdraw from the CAQG 2025 Quilt Show, a request for cancellation must be issued to the Merchant Mall Coordinator in writing, via email, to quiltshow@centralalbertaquilters.org . A request for cancellation received on or before February 28, 2025 is subject to an administration fee in the amount of 25% of the registration fee paid by the Merchant. A request for cancellation received between March 1, 2025 and March 30, 2025 is subject to an administration fee in the amount of 50% of the registration fee paid by the Merchant. A request for cancellation received on or after March 31, 2025 is not eligible for a refund of registration fees. CAQG shall process the appropriate refund within 30 days of receipt of cancellation request.
2. In the event that the CAQG Quilt Show is cancelled, for whatever reason, CAQG’s obligations to the Merchant shall be limited to: (i) providing notice to the Merchant of such cancellation in a timely manner, i.e. within 48 hours of such action being determined as necessary by CAQG; and (ii) reimbursement of registration fees paid by the Merchant to CAQG for the CAQG 2025 Quilt Show within 30 days following notice of cancellation.
3. Merchant shall provide proof of Comprehensive General Liability Insurance in the amount of $2,000,000 to the CAQG Merchant Mall Coordinator via email to quiltshow@centralalbertaquilters.org no later than March 31, 2025. Merchant shall assume responsibility for any and all damage to the exhibit area, and shall indemnify and hold harmless the CAQG Show Committee, Central Alberta Quilters' Guild and The Westerner Exposition Association, their employees, volunteers, officers, agents and service contractors acting as agents for said companies, from all liability, which may ensue from any cause whatsoever. Your Certificate of Insurance must include the Central Alberta Quilters’ Guild and The Westerner Exposition Association and name both of these parties as additional insured. This is a mandatory requirement of The Westerner Exposition Association.
4. Merchant shall abide by all the rules and regulations of The Westerner Exposition Association. This includes The Westerner Exposition Association current health and safety protocols. Failure to adhere will result in refusal of entry and all entry and registration fees will be forfeited.
5. Merchant shall not deface, damage or mar the premises or fixtures. Merchant shall not drive or permit to be driven, by any party acting for the merchant, any nails, staples, hooks, tacks, screws, or such things into any part of the premises or fixtures, including tape, that would damage the walls, ceilings, floors, or other facilities and equipment contained within the premises.
6. Merchant is required to check in at the Merchant Registration table before setting up their booth.
7. The Merchant will drop door prizes off at the Merchant Registration Table on Thursday, May 8, 2025. The generosity of our merchants over the past several years is greatly appreciated by CAQG and the Quilt Show attendees. While this is not a mandatory requirement, continued support is encouraged.
8. Set up times on Thursday, May 8, 2025, are between 12:00 noon and 9:00 p.m. Set up may resume on Friday morning from 7:00 a.m. to 9:00 a.m. Please be prepared for the early entry of Breakfast Ticket holders at 8:30 a.m. General admission for the public will commence at 10:00 a.m. on Friday and Saturday. The merchant is responsible for extra help and any carts necessary to move their property.
9. Merchant vehicles shall not block any doors or exits at the rear or side of the building. Temporary unloading and loading is permitted. This is necessary to allow emergency vehicles access to the building. Please note that the show is in the Exhibition Hall which is south of the Parkland Pavilion.
10. Merchant will take down the booth immediately at the close of the show, but not before 4:00 p.m. on Saturday - refer to Condition 19. Merchant is responsible for extra help and any carts needed to remove their property.
11. It is imperative that all Merchant displays and products remain within Merchant booth boundaries. There will be no exceptions.
12. An electrical outlet will be provided in your booth. Merchant will furnish all extension cords, lighting and electrical equipment necessary to run their booth.
13. Merchant sales representatives are limited to 2 per 10 feet of booth space. Merchant and their agents must wear ID tags provided by CAQG at all times during the show.
14. Merchant will not generate any excessive noise, such as speakers and music.
15. Merchant will not sublet booth space.
16. Merchant will not sell or serve any food or beverages to the Quilt Show attendees and public at large. Small candies are permitted for your customers.
17. Merchant will not solicit business of any nature outside of your booth boundaries and shall keep all staff out of the public aisles.
18. Merchant is responsible for all local and provincial taxes.
19. Merchant assumes the risk of theft from your booth. The CAQG members or volunteers, or The Westerner Exposition Association does not assume any responsibility for theft or damage to merchant's goods.
20. Any violation of these Terms and Conditions may disqualify Merchant from future participation in CAQG Quilt Shows. The CAQG Quilt Show Committee reserves the right to accept or reject any registration.